A standard box of documents contains about 2500 pages. The average cost to scan each page is between $.07 and $.13. One box costs about $250 to scan.
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Mailroom automation allows you to process documents in as little as 24 hours without having to perform the menial tasks of preparing and sorting your mail.
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The number one issue that organizations have with paper is the space it consumes. Document scanning services end your reliance on paper.
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A lot of companies can easily scan and store regular 8.5 by 11-inch documents with no fuss. Large format documents like architectural drawings, engineering prints, and newspapers are a different story. Storing these can be tricky. They are stacked in piles, rolled up with rubber bands, stored in long tubes, or in some cases, stored in expensive cabinetry.
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Paper is a hard-to-kill pest in many offices. Paper takes up a lot of space, slows down decision making, is generally hard to manage and, most importantly, eats away at your bottom line.
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Every home needs a good cleaning each spring. As the warm, fuzzy feeling of accomplishment washes over you, don’t forget that businesses need a thorough sprucing up as well. If gathering information is like herding cats, or your paper usage is keeping the logging company...
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Get in touch with me if you need a guide in New Orleans (the topic of software will be off-limits) or if you have questions about document management.
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Our team has scanned and indexed millions of deed records for recorder offices across the county. Contact us for a free consultation.
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Picking the right company can lead to a blissful marriage between your respective organizations that sets you up for many years of success.
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Sarbanes-Oxley (SOX), HIPAA, DOD 5015, FDA CFR 21, Gramm-Leach-Bliley Act, Patriot Act, Freedom of Information Act, ISO 9001, and the list goes on and on and on... There are more government regulations and industry standards than you can shake a stick at. Some of these are voluntary certifications or standards, but most of them are NOT optional.
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I am not calling myself old, but when I stated in this business, I was still wearing Z. Cavarriccis and neon green tank tops. I would like to share some of the things I have learned over the years about the compelling reasons that companies go paperless.
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One problem than many companies face is managing and storing massive amounts of documents. Has your company already reached critical mass? This is a common problem once your employees begin to feel overwhelmed by the sheer volume of documents and the time it takes it take to file, retrieve and manage these documents.
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Several factors can be considered to determine the ROI of document imaging. Knowing and understanding such factors can help organizations know how to maximize their return on investments by considering the best ways to digitize paper documents for the organization.
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Document management has its challenges. Here we discuss some of the most common issues in the document management industry.
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Natural disasters are one of the biggest concerns that our customers aim to mitigate when starting a digitization project. Much of south Louisiana is currently under water as I type this post after the second flood to strike in 2016. Thousands of affected businesses have filing cabinets under water at this very moment. If you are one of those businesses, you need to act fast in order to prevent mold growth of degradation.
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Growing up in South Louisiana has its benefits; hunting, fishing, boating, great food and fun times. It also has its risks, as we all learned in August of 2005. As we approach the eleventh year anniversary of Hurricane Katrina, is your organization still at risk?
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If you are regularly scanning documents one of the biggest decisions that you have to make is using the right file type. Both Tiff and PDF files can help you go digital in just a matter of seconds. Knowing the differences in the file formats can give your business an advantage.
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There is no trace of doubt that outsourcing document scanning lets companies reduce costs for business and enables a company to focus on core business activities. By outsourcing document scanning, the company achieves greater efficiency in one of the core business processes, which reduces costs a great deal.
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