Clerks of Court are responsible for preserving and maintaining the official records of their county or parish. Our document scanning and indexing services help maintain the integrity of these records while providing the public instant access. From digitizing backlogs of deed records to redacting sensitive information such as social security numbers and dates of birth, Revolution Data Systems has been trusted by hundreds of clerks to help their offices run smoothly.
We have digitized millions of records for clerks of court. These record types include but are not limited to:
- Land records
- Criminal records
- Civil records
- Probate records
- Marriage licenses
- Court dockets
- Board minutes
- and more!
We have indexed land records for countless clerks and have experience with most of the largest land management systems inluding Cott Systems, Tyler, Fidlar, Three Rivers, Harris (Delta), Grids, Software & Services, Medir, Thomson Reuters, Syscon, to name a few. We even help customers with "homegrown" land systems get records into their systems. We also perfom day-forward indexing for a lot of clients who are looking to trim overhead expenses.
Many clerks maintain an a large amount of microfilm and need access to the records within the collection. We digitize and index the rolls for easy access. We can also create archival microfilm from digital images as well.
Record Preservation and Restoration
Since many records in a courthouse have infinite retention policies, they must be preserved for the long-term storage and retreival. Some court records are hundreds of years old and are at risk at being lost forever with continued public. We can provide a digital copy and eliminate the need to access these records, thus preventing further damage.
These services include:
- Book debinding and rebinding
- Book cover replacement
- Encapsulating pages in archival sleeves
- Imaging of deteiorated paper records utlizing state-of-the-art scanning equipment
- Image enhancement of poor quality digital images inlcuding photostats
- Recreation of books, binders and paper records
When the public needs online access to the records within your office, it's up to you to make sure that sensitive information is masked from public viewing. Our redaction services help you do just that. By OCRing the image we are able to pickup on things like ssn's, addresses and other pertinent information. Next we manually search each page for anything that was missed or wasn't OCR'd. Then the sensitive information is removed and your office is safe.
See your states's redaction laws here.