Why choose Revolution Data Systems for New Orleans Document Scanning Services?
When hiring a document scanning company, nothing is more important than delivering high-quality digital images that are indexed exactly the way you need them. Our team of experienced scanning experts take special care to produce only top-quality digital files at a reasonable price.
Unlike some scanning companies, we don’t hire temporary workers to perform scanning jobs. We employ over 35 full-time staff in Louisiana that handle document scanning projects for clients around the country.
We handle all types of document scanning projects like human resource and client files, financial records like invoices and purchase orders, medical records, large format documents like engineering drawings and blueprints, bound books, historical and fragile documents, microfilm and microfiche, you name it.
If you have records that can’t leave your office, we offer onsite or mobile scanning services where our staff sets up scanners at your site to perform the scanning services.
Benefits of scanning paper documents for New Orleans LA
Save money by eliminating document storage costs
Prevent lost documents that waste time and money
Reclaim office space being taken up by filing cabinets
Instant access to electronic files from any device
Streamline slow, manual business processes held up by paper documents
Disaster preparation cannot be understated for New Orleans-based companies
How to count the number of documents you have for your NOLA scanning project?
To determine document scanning services prices, we’ll need to know roughly how many sheets of paper you need to be scanned. These calculations give us an approximate volume to build a scanning quote.
A standard banker box can fit between 2,000 and 2,500 sheets of paper depending on the number of folders and how tightly the paper is stuffed into the boxes.
A large file box holds between 4,000 and 4,500 sheets of paper.
If you have folders sitting on open shelving or in file cabinets, you can estimate that each inch contains between 150 and 200 sheets of paper. If you have a high folder to paper-ratio, you can expect to be on the lower end. If your file folders are a few inches thick, you’ll be closer to 200 sheets.
Get a Free Scanning Quote for New Orleans
Two-sided pages, or duplex pages, are considered two pages because they require two digital images for viewing on a computer screen. We factor this in when preparing an estimate. We determine the percentage of pages that are two-sided by visually scanning a set of your documents. We multiply that number times the total number of sheets to determine how many total pages you have.
Again, these are estimates, but they do give us enough information to provide a document scanning quote.
How much do document scanning services cost in New Orleans?
We typically price document scanning projects by the page for our New Orleans clients. Scanning prices for letter (8.5 x 11) and legal (8.5 x 14) paper range from $0.07 to $0.15 per page depending on several factors.
Factors that affect document scanning prices
How many documents do you need to be scanned?
How much prep work is required to get your documents ready for scanning?
Are there lots of paperclips, rubber bands, and post-it notes on your documents?
Will the documents be named by what’s written on a folder like ‘client name’ or fully indexed by each document?
Do the documents need to be formatted to be imported to your document management system or network or will they be output to disk or hard drive?
How soon do you need the project completed?
Do the documents require OCR (optical character recognition) to make them text-searchable?
Do the documents contain public-facing, sensitive information that requires redaction?
This price range excludes large format documents and old, fragile documents. Wide-format documents can range anywhere from $0.50 to $4.75 based on condition, size, and volume.
Get in touch for a FREE document scanning quote in New Orleans
With a quick phone call or in person consultation, we can walk you through each of these questions to determine what scanning solution works best for you. No two document scanning service engagements are the same. If we didn’t clearly cover your exact situation here, we can work with you to build a custom quote to your exact document scanning specifications.
You can reach us by phone at (985) 888-0091 or fill out the short form.
Revolution Data Systems
70161 Highway 59, Suite G
Abita Springs, LA 70420
Get directions to our office