Document Scanning Services Business Process Management Digital Mailroom
OpenText Intelligent Capture Workflow Automation Software
Business process automation, digital mailroom, document scanning services, AppEnhancer and Intelligent Capture.

Document Scanning Services

Say no to overflowing filing cabinets and chaotic paper-based processes!

Scan, capture, and organize business documents into high-quality, secure, compliant digital records.

We transform your business information, paper documents or microfilm archives into a secure, organized electronic repository.

Search and find the exact document you need in a jiffy. Eliminate the need for tedious data entry. Save space and costs with paperless operations.  

We scan any document of any size, on-site or in our bureaus, using high-speed scanning equipment.

 

 
 
 
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Trusted Scanning Services, Proven Results Improve Productivity, Enhance Efficiency, & Save Costs

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Dial RDS to Transform Paper to Digital!

When paper becomes an obstacle to your company's productivity and growth, it's time to call in Revolution Data Systems! Here’s why:

Document Imaging & Conversion

Say goodbye to those mountains of paper! Our high-quality scanning equipment transforms every piece of paper into a digital image that's easily accessible, searchable, and 100% secure.

 

Automated Data Capture

Automatic capture of key data from hundreds of documents saves you time and gives you accurate, reliable results, eliminating the need for manual review and data entry.

 

Advanced OCR Technology

Advanced OCR technology extracts data from scanned images, converting it into machine-readable text that can be automatically indexed.

 

Onsite Scanning Option

Have fragile or sensitive documents that can’t be transported for scanning due to security regulations? We’ll send an onsite scanning team with equipment to your office premises.

 

Secure Document
Management

Once digitized, we route your digital records into a robust, cloud-based document management system with secure access control. Access & share files from anywhere, using any device.

 

Bulk Scanning Capabilities

No project is too big for our scanning experts! Our bulk scanning services are accurate and affordable, no matter how large or complex your document scanning project is.

 

Document Types We Digitize

We can digitize a wide variety of records.

We scan, capture, and classify various categories of business content, transforming them into digital formats for super-efficient paperless operations.

Our document digitization services include the following:

And more.

Do you have a different category of documents you want to digitize? Speak with our scanning experts, and they can work out a project plan and scanning quote for your requirements.

 

Industries We Serve

From small businesses to large enterprises, government agencies and healthcare and educational institutions, we work with companies across various industries to digitize, capture, manage, and secure documents to gain a competitive advantage in a dynamic, digital business landscape.

Solutions by industry:

Solutions by department:

Is your company ready to take the first step to digital transformation? Speak with our scanning experts, and they can work out a project plan and scanning quote for your requirements.

 

Our Document Scanning Process

  • We follow a meticulous document scanning process, starting from prepping documents and readying them so that there are no snags during the scan.

  • They are then sorted, stored in labeled boxes and shipped to our nearest scanning facility.

  • After scanning, the images are saved in the appropriate format.

  • They then go through a thorough quality check to address issues such as discoloration or to reconfigure their orientation.

  • Indexing comes next—ensuring your documents are made easy to search and find using tags and logical naming conventions.

  • Once everything is scanned, documents are either shredded based on your business records retention and management policy or shipped back to you for storage.

 

Security & Compliance Guaranteed

We serve many clients who must comply with stringent data privacy and security regulations. So we have an array of information security measures, and our scanning teams follow industry best practices to ensure your information stays confidential and protected.

You can rely on us to process and protect your data during the scanning process. We follow a secure chain of custody from the moment we pick up your documents. We use secure transport and verified drivers, and our scanning bureaus are highly secure.

We are committed to providing the highest levels of data security and information privacy. We ensure that our scanning process complies with any industry-specific norms or regulations that are mandatory in your industry.

 

 
 

10 Questions to Ask Your Prospective Scanning Provider

Documents that power your business hold invaluable information. You want to make sure they are always in the right hands.

So, it's critical to choose a document scanning provider you can trust. But how do you find the right partner for your scanning project?

Introducing the Ultimate Checklist for choosing your document scanning provider.

Answer 10 simple questions to pick the right vendor. And say goodbye to endless hours spent evaluating tons of scanning providers!

Download the checklist now and make the right choice for your scanning project!

 

Is the Burden of Paper Pulling You Down?
Turn to Our Trusted Document Scanning Services

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Scanning Project FAQs

Our scanning experts interact with prospective clients every day to discuss their scanning project requirements. Here are some of the most common questions we encounter about the scanning process.

 

  • A standard banker box of documents holds between 2,000 and 2,500 pages. A large box holds between 4,000 and 4,500 pages. Both numbers vary based on how tightly packed the boxes are and how many folders are in the box.

    You can estimate between 150 and 200 pages per inch for paper on a shelf or in file cabinets. That number varies based on how tightly packed the shelves or drawers are and how many folders are in them.

    Remember that a duplex or two-sided page counts as two pages. Grab a few folders and get a rough estimate of the percentage of the two-sided pages in your collection. Then, multiply that percentage by the total number of pages.

    These numbers serve as an estimate of the total number of pages you need to be scanned. So, while they are not exact, they do give us a pretty good idea about your overall volume.

  • Letter and legal paper documents cost between $0.07 and $0.15 per page to scan. This number varies for a number of reasons.

    ● The volume of pages you need to be scanned

    ● Amount of prep work involved with getting your paper ready for scanning

    ● Do the documents require optical character recognition (OCR) or redaction?

    ● Is this document scanning job a rush project?

    ● How will the files be indexed or named?

    ● Will the documents be destroyed or returned?

    ● Will the electronic records be formatted and imported into your document management system

  • You can choose to save your scanned files in PDF or TIFF formats.

    TIFF: TIFF can be grayscale or color. TIFF files are smaller than PDF, so they take up less virtual storage space, and you can view them faster because they're quicker to index. Adding signature forms, new pages, amendments, and more is easier on a single-page TIFF compared to a PDF. Consider TIFF as your go-to format if you plan to edit digital images in a working storage format.

    PDF: PDF is a preferred file format for scanned documents thanks to its compatibility with many different applications. It also meets legal requirements for signature compliance. Lastly, PDFs are viewable on any type of operating system (OS).

  • Our secure document scanning facility is located in Abita Springs, Louisiana.

    However, we execute document scanning projects for clients from in and around Louisiana and surrounding areas in the US.

    We have a secure pickup and transportation service, so you can rely on us to pick up and drop off your documents. We follow a secure chain of custody, and you can track every box of papers during your scanning project. We can also send you any document you require within 30 minutes in electronic form if you need it before the scanning project is through.

    If you'd like to know us better, visit our scanning bureau at Abita Springs.

    Our office is just a short drive across the Causeway from New Orleans.

    Here's our address:

    Revolution Data Systems

    70161 Highway 59, Suite G

    Abita Springs, LA 70420

    (985) 888-0091

    info@revolutiondatasystems.com

    Need directions?

    From Tiger Stadium in Baton Rouge, we are less than an hour's drive down I-12. On the way, you'll pass through Denham Springs, Hammond, Covington, and Mandeville.