Transform your oil and gas operations with digitized data and document management. Gain real-time visibility into processes to improve decision-making. Discover how RDS empowers you to reduce costs, boost efficiency, and achieve profitability.
Improve operational efficiency
Scan & digitize all asset documents, work orders, SOPs, and project documents & manage them via a DMS. Share real-time information across offices & remote locations to improve efficiency.
Reduce risk & enhance compliance
Reduce risks & meet regulatory compliances in highly complex, capital-intensive O&G operations. Accurate data & efficient document management avoid losses due to errors or inefficiencies.
Enable collaboration & data sharing
Create a centralized digital repository of all documents to enable remote access, fast search & retrieval. Smoothen collaboration with user permissions, version control & auto-backups.
Oil & gas is a document-intensive industry, and companies in this sector generate high volumes of data.
Even minor errors or inefficiencies catapult into significant losses at a large scale of operations.
Besides, the industry is heavily regulated, and companies must adhere to stringent data privacy & security policies and adopt information governance best practices.
Physical asset documentation
Engineering drawings
Vendor catalogs
Equipment as-built & maintenance data
SOPs, production logs, work orders
HSE records
Employee records
With so many document types and operations spread across locations, including in remote areas (like the Arctic, deep water, etc.), managing permissions, access control, and version control is complex and challenging.
Many companies maintain these records in paper format or manual spreadsheets saved on different systems across offices, branches, or remote onsite locations. This localized information is not immediately accessible to other branches or remote teams and is cumbersome to search and retrieve.
When information exists in siloes, collaboration between functional teams and locations with differing data management practices becomes challenging.
Without an integrated view of all information, oil companies struggle to create process efficiencies and make data-driven decisions.
RDS offers powerful document management technology to put oil companies firmly on the path to digitization.
Oil & gas companies must maintain secure and auditable records for all projects. Companies that want to qualify for the ISO quality certification or the ISO 14000 environmental management standards (EMS), must be able to maintain and control all project-related documentation electronically.
This may include documents related to finance and accounting, taxation, and Health, Safety & Environment (HSE) records.
Besides, all project documentation and business information must comply with document retention policies laid down by the industry.
Here are some of the standard security measures for oil and gas document management:
Advanced data encryption technology to prevent unauthorized access or modification of data
Security measures such as 2FA (two-factor authentication) and password-protected access control
Audit trails to detect who last accessed or modified a document are necessary.
RDS uses OpenText AppEnhancer to provide granular control of what users can see, manage or share through robust information access.
AppEnhancer helps companies manage who has access to what types of data and how it should be used or shared. It features advanced security features that fulfill compliance requirements for data privacy and information governance policies.
Improve efficiency & productivity
Digital documents are easier to create, edit and share. A DMS enables fast document search and retrieval. It eliminates paper and printing, saving time, effort and costs.
Eliminate manual data entry
Automated data extraction eliminates manual data entry, reduces errors, & relieves employees of tedious administrative tasks so they can focus on higher-value work.
Secure remote collaboration
A cloud-based DMS, like AppEnhancer, has advanced security features so teams across locations can securely share & update the latest versions of project documentation.
Real-time data visibility
Digitizing high-volume oil & gas records and managing them via a DMS makes real-time data from across departments visible to stakeholders & distributed teams.
Speedy, automated workflows
Automate business processes and digitize workflows to eliminate bottlenecks with digitized approvals, real-time alerts & notifications for document-related tasks..
Data-driven decision-making
Pull business-related data from all systems and siloes to create a comprehensive & integrated view of information to uncover key insights that aid decision-making.
Oil and gas companies across the US trust RDS to meet their document digitization and automation goals.
We have the expertise and capabilities to digitize high volumes of documents and optimize document workflows for oil & gas companies.
Our comprehensive range of services, include high-speed document scanning of legacy records. Our suite of powerful technology solutions, include AppEnhancer, our preferred document management system for oil and gas, Intelligent Capture for data extraction and indexing, workflow automation software and a high-volume output transformation server (OTS) to handle millions of document conversions with lightning-fast processing speed.
Partner with RDS to experience the transformative power of oil and gas document management solutions to ensure compliance, improve operational efficiency, and uncover data insights for informed decision-making.
Connect with our Oil and Gas Document Management experts today!
