Transform your Document Management with High-Speed Scanning
Are you feeling the burden of managing piles of paper? Does your organization deal with high volumes of confidential and sensitive documents? Are you spending precious dollars on expensive storage spaces for your business documents?
Intelligent high-speed scanning technology accelerates the transformation of physical files into electronic formats, delivering drastic reductions in manual efforts, errors and preventing delays in routing information into downstream backend systems such as an ECM or ERP.
High-speed scanning is the process of scanning large volumes or multiple documents in batches. Using batch scanning, we can process multiple pages simultaneously and effectively segregate, classify, and index scanned documents based on various parameters such as page number and barcode reading.
Intelligent, high-speed, production-grade scanners offer features such as automatic data feeders and two-sided scanning to capture, scan, and convert anywhere from 50 pages per minute to 210 pages per minute. They are automatically programmed to ensure that each scanned document is perfectly readable and preserves all information from the original paper.
High-speed scanners are fast, accurate and reliable—and yet they deliver high-quality image outputs.
They require minimal pre and post-document preparation and almost no manual intervention. As a result, you can bring down your operational costs and reduce the risks of manual errors. Scanned documents are typically delivered in PDF format and can be easily shared and accessed anytime, from anywhere.
Does my company need high-speed scanning services?
Of course, you have desktop scanners in your office premises—like almost every other company—but that hardly means you can handle every scanning project in-house!
High-speed scanning delivers critical business information to downstream systems quickly, streamlining document management workflows and improving organizational efficiency.
Intelligent high-speed scanners enable automatic routing of documents, speeding up workflows, enabling data-based decision-making and ultimately giving your organization a competitive advantage.
High-speed scanning services are specifically designed for industries that have to deal with a large volume of paper documents containing sensitive personal and company information. Examples of such sectors are finance, insurance, banking, healthcare, construction, real estate, manufacturing, government departments, and municipal bodies.
You may deploy high-speed scanning as a one-time project for converting legacy records and document archives. However, to achieve real digital transformation, it makes more sense to capture data from physical papers the moment they enter the organization, across all locations of your organization, and convert them into digital format in near-real-time. That's when you need to think of implementing an application that enables data capture from various locations.
High-speed scanning with OpenText Intelligent Capture Web Client
OpenText™ Intelligent Capture platform is an enterprise application typically used to scan, index, and extract data from high volumes of paper. Revolution Data Systems uses OpenText Intelligent Capture every day to capture millions of documents for clients.
OpenText Intelligent Capture Web Client effectively scans and transforms incoming documents at the point of entry itself, even from distributed locations of your organization, via an intuitive user interface.
Captured documents go through automatic document classification, extraction, indexing, and validation processes. Eventually, you can store documents in a central location and transfer them to various systems such as ECM or ERP or other backend systems of the company.
Thus, you achieve faster document processing and deliver data to the right people, processes and systems. RDS provides implementation, customization, end-to-end support, and professional services for the OpenText™ Intelligent Capture platform.
Why outsource your document scanning to RDS?
Revolution Data Systems helps companies transition from paper to digital records creation and management seamlessly. We digitize all sizes of documents ranging from a letter and legal to large format blueprints and engineering drawings. We offer batch scanning services for converting all types of documents ranging from paper scanning to large format scanning to microfilm scanning to newspaper scanning to aperture card scanning to book scanning and more.
Using high-speed scanning, we can digitize a large drawer full of documents in seconds. We feed thousands of sheets securely into an enterprise-level scanner and index them automatically. You get high-resolution, high-quality, high-efficiency scanned documents that you can then integrate seamlessly with any document management system or other third-party systems. From offering onsite scanning of highly sensitive paper files to bulk paper scanning millions of documents, we turn your paper documents into digital format in the shortest possible time frame.
RDS has a team of highly experienced professionals who can handle varied record types such as incoming mail, client files, HR, financial, medical, dental, land and title, litigation, newspapers, bound books, and more.
We have successfully delivered complex and voluminous back-file scanning projects as well as ongoing day-forward scanning of incoming documents; for companies from almost every industry, be it banking, education, healthcare, manufacturing, government agencies, or more.
Choose RDS for your scanning project, and we will take care of the rest!